Privacy policy

This policy includes information on personal data processing in the Objectivity Group. Find a process for which you have provided us with your data and learn how we process it.

In the event of inconsistencies between this Privacy Notice and the clauses provided to you in connection with a relevant process, the provided clause shall prevail.

Objectivity Group

The Objectivity Group consists of:

  • Objectivity Bespoke Software Specialists sp. z o.o. with its registered office in Wrocław at ul. 142a,
  • Objectivity IT Solutions sp. z o.o. (entered in the Register of Employment Agencies, number 13900 with its registered office in Wrocław at ul. Strzegomska 142a, and
  • Objectivity Ltd. with its registered office in Coventry, 9 Westwood House, Westwood Business Park Coventry, CV4 8HS, United Kingdom.
01

Recruitment process

Data controller/Objectivity Group: The Joint Controllers of your personal data are Objectivity Bespoke Software Specialists sp. z o.o. and Objectivity IT Solutions sp. z o.o. (entered in the Register of Employment Agencies, number 13900), both with their registered offices in Wrocław (54-429) at ul. Strzegomska 142a, and – if you apply for a position in the ordering or sales department or any executive position in any of the departments – Objectivity Ltd. with its registered office in Coventry, 9 Westwood House, Westwood Business Park Coventry, CV4 8HS, United Kingdom.

Additional information: In the Objectivity Group we use a group-wide HR base, since recruitment to a particular position does not have to necessarily be related to employment in a pre-specified company. In addition, the people in our parent company (Objectivity Ltd.) may participate in evaluation of candidates for key positions in other Group companies – therefore your data will be jointly controlled by more than one entity.

Data Protection Officer (DPO): In matters related to data processing, you may contact our data protection officer at: dpo@objectivity.co.uk.

Purposes of processing and legal basis: Your data will be processed for purposes of recruitment for a specific position based on Article 6(1)(b) of the General Data Protection Regulation – GDPR (to take steps at the request of the data subject prior to entering into a contract). If you also consent to your personal data processing with effect for the future, your data will be processed to conduct future recruitment based on Article 6(1)(a) (consent). If we make contact with you, we may retain basic information on the recruitment process (e.g. the name of the position, date of contact/meeting and the reason for closing the recruitment process) to facilitate recruitment processes in the future. In this scope, personal data is processed on the basis of art. 6(1)(f) of the GDPR, i.e. on the basis of our legitimate interest which is the retention of knowledge on previous recruitment processes in order to maintain adequate quality in the handling of candidates.

Recipients of personal data: Recipients of personal data are: individuals formally authorized to process personal data (engaged by the Joint Controllers) and entities which process personal data on behalf of the Joint Controllers on the basis of appropriate data processing agreements, i.e. the provider of HRlink – Online Technologies with its seat in Szczecin, Poland, and other providers of IT services.

Transfers of data to third countries: We do our best to limit personal data transfer outside of the European Economic Area (EEA). In particular, we limit storage locations to locations within the EEA only. Your personal data might be transferred outside of the EEA only as an exception. In such situations the transfer is secured by certification of our providers in the Privacy Shield programme (https://iapp.org/resources/article/eu-u-s-privacy- shield-full-text/), or might also be secured with standard contractual clauses accepted by the European Commission (https://eur-lex.europa.eu/legal-content/PL/TXT/?uri=celex%3A32010D0087).

The duration of processing: If you apply for a position currently open, your data is processed until the end of the relevant recruitment process. If you consent to data processing for future recruitment processes, your data will be processed until your consent is revoked, or if you use another, equivalent measure, e.g. you request the deletion of your data. We process basic information on the recruitment process (e.g. the name of the position, date of contact/meeting and the reason for closing the recruitment process) for a period of 3 years after the end of the process.

Your entitlements: You have the right to access, rectify, obtain a copy of, erase, and restrict the processing of your personal data and the right to data portability, as well as the right to object to processing – in accordance with the provisions of the General Data Protection Regulation (GDPR).

Consent withdrawal: If you consent to the processing of your personal data in future recruitment processes, you have the right to withdraw your consent at any time, but this will not affect the lawfulness of personal data processing prior to the withdrawal.

Complaint with a supervisory authority: You have the right to lodge a complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Freedom to provide data and consent: Data is given voluntary but is indispensable to conduct a pending recruitment process. Your consent to the processing of your data in connection with future recruitment is voluntary, however, if you do not give your consent your data will not be processed in other recruitment processes than the current one.

02

Client or counterparty

Data controller: The data controller of your personal data is:

  • if you carry your business in the UK or place other than Germany or Poland: Objectivity Ltd. with its seat in Coventry, 9 Westwood House, Westwood Business Park Coventry, CV4 8HS, United Kingdom;
  • if you carry your business in Germany or Poland: Objectivity Bespoke Software Specialists sp. z o.o. with its seat in Wrocław (54-429), 142a Strzegomska Str., Poland.

Notwithstanding the foregoing, if you have entered into a contract with one of the companies from the Objectivity Group or you represent an entity which has entered into such a contract, the data controller of your personal data is the Objectivity company with which the contract has been concluded.

Data Protection Officer (DPO): In matters related to data processing, you may contact our data protection officer at: dpo@objectivity.co.uk.

Purposes of processing: Your personal data might be processed for purposes related to:

  • contact purposes, e.g. responding to your requests and current correspondence;
  • our cooperation, e.g. the performance of our agreement;
  • securing financial documentation (information from invoices) as well as securing potential legal claims after our agreement expires;
  • if you are a representative of our Client or potential Client – marketing and promotion of our business towards the Client.

Legal basis for processing:

  • if you represent our Client, the legal basis for processing is Article 6(1)(f) GDPR, i.e. justified interest of the data controller which is (depending on the circumstances):  performance of the contract, contact, securing documentation for potential legal claims or defences and, potentially, marketing and promotion of our business;
  • if you represent our potential Client, the legal basis for processing is Article 6(1)(f) GDPR, i.e. justified interest of the data controller which is (depending on the circumstances) contact and, potentially, marketing and promotion of our business;
  • if you are a member of our Client’s team engaged in the performance of our agreement or a person cooperating with such a team, the legal basis for the processing of your personal data is Article 6(1)(f) GDPR, i.e. our legitimate interest in contact and securing documentation for potential legal claims or defences and, potentially, marketing and promotion of our business;
  • if you are our Counterparty/Supplier and an individual, the legal basis for processing is Article 6(1)(b) GDPR (performance of the contract) and – after termination of our agreement – Article 6(1)(f) GDPR, (our legitimate interest in contact and securing documentation necessary to pursue or defend potential legal claims). If you represent a Counterparty/Supplier which is a legal entity, the legal basis for processing is Article 6(1)(f) GDPR – our legitimate interest which is (depending on the circumstances) performance of the contract, contact and securing documentation for the purpose of pursuing or defending against potential legal claims.

Recipients of the personal data: Recipients of personal data are: individuals formally authorized to process personal data (engaged by the Controller) and entities which process personal data on our behalf on the basis of appropriate data processing agreements which are our IT service providers.

Transfers of data to third countries: We do our best to limit personal data transfer outside of the European Economic Area (EEA). In particular, we limit storage locations to locations within the EEA only. Your personal data might be transferred outside of the EEA only as an exception. In such situations the transfer is secured by certification of our providers in the Privacy Shield programme (https://iapp.org/resources/article/eu-u-s-privacy- shield-full-text/), or might also be secured with standard contractual clauses accepted by the European Commission (https://eur-lex.europa.eu/legal-content/PL/TXT/?uri=celex%3A32010D0087).

The term of processing:

  • If you represent or cooperate with our Client, we process your personal data until the expiry of the limitation period on claims relating to our agreement and claims related to accounting documents (e.g. invoices) issued in connection with our cooperation;
  • If you represent our potential Client we might process your personal data until we cease to have a legitimate interest in doing so or until you express an objection;
  • If you are a member of the Client’s team engaged in the performance of our agreement or a person cooperating with such a team, we may process your personal data  throughout the duration of the agreement with the Client and until the expiry of the term of limitation of claims relating to our agreement and claims related to accounting documents (e.g. invoices) issued in connection with our cooperation;
  • If you are or represent our Counterparty/ Supplier your personal data will be processed until the expiry of the limitation period on claims relating to our agreement and claims related to accounting documents (e.g. invoices) issued in connection with our cooperation.

Afterwards we might process your personal data if and as long as we have a legitimate interest to do so or until you express an objection.

Your entitlements: You have the right of access to and rectification, obtaining a copy or erasure of personal data or the restriction of processing and the right to data portability, as well as the right to object to processing – in accordance with the provisions of General Data Protection Regulation (GDPR).

Complaint: You have the right to lodge a complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Obligation to provide data: Providing personal data is voluntary but not providing personal data may make it more difficult or impossible to contact or to commence or continue cooperation with Objectivity.

Marketing opt-out: If you receive marketing content from us, pleas be informed that you can opt-out from our marketing activities at any time.

03

Events

If you report that you wish to participate in an event, your personal data will be processed by Objectivity Bespoke Software Specialists sp. z o.o. with its registered office in Wrocław 54-429 at ul. Strzegomska 142 (“Objectivity”). If you register for an event via an external portal, please also read the privacy policies and notices available on such portals.

Data controller: Objectivity is the controller of your personal data.

Purposes and legal basis of the processing: Your data will be processed on the basis of Article 6(1) (f) of the General Data Protection Regulation – “GDPR” (legitimate interest of the controller in the form of the organization of an event) to conduct the event. If, during an event, you have signed an additional statement, e.g. you have transferred your rights to materials produced during such an event under a separate agreement, your data may be processed for the duration of that agreement’s validity and the limitation period under Article 6(1) (b) of GDPR (performance of a contract) and Article 6 (1)(f) of GDPR (controller interest – exercise of legal claims), respectively.

Recipients of the personal data: Recipients of personal data are: individuals formally authorized to process personal data (engaged by the Controller) and entities which process personal data on our behalf on the basis of appropriate data processing agreements which are our IT service providers.

Transfers of data to third countries: We do our best to limit personal data transfer outside of the European Economic Area (EEA). In particular, we limit storage locations to locations within the EEA only. Your personal data might be transferred outside of the EEA only as an exception. In such situations the transfer is secured by certification of our providers in the Privacy Shield programme (https://iapp.org/resources/article/eu-u-s-privacy- shield-full-text/), or might also be secured with standard contractual clauses accepted by the European Commission (https://eur-lex.europa.eu/legal-content/PL/TXT/?uri=celex%3A32010D0087).

Duration of processing: Your data will be processed until the end of the event, following the event for the period necessary to settle claims related to the event and secure accounting documents, if any (as a rule 5 year from the end of a financial year). If, during an event, you have signed an additional statement, e.g. you have transferred your rights to materials produced during such an event under a separate agreement, your data will be processed until such rights or claims related to their transfer, management and use expire.

Your entitlements: You have the right to access, rectify, obtain a copy of, erase, and restrict the processing of your personal data and the right to data portability, as well as the right to object to processing – in accordance with the provisions of the General Data Protection Regulation (GDPR).

Consent withdrawal: If you give your consent, you have the right to withdraw it at any time, but such withdrawal of consent shall not affect the lawful- ness of personal data processing before its withdrawal.

Complaint with a supervisory authority: You have the right to lodge a complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Freedom to provide data and consent: Providing personal data is voluntary but not providing personal data may make it more difficult or impossible to participate in an event.

04

Handling requests

Data controller: The controller of your personal data is:

  • Objectivity Bespoke Software Specialists sp. z o.o. with its registered office in Wrocław 54-429 at ul. Strzegomska 142a (OBSS),
  • Objectivity IT Solutions sp. z o.o. with its registered office in Wrocław 54-429 at ul. Strzegomska 142a (OITS) and/or
  • Objectivity Ltd. with its registered office in Coventry, 9 Westwood House, Westwood Business Park Coventry, CV4 8HS, in United Kingdom (OLTD),

depending on the reason for your contact. The data controller is the company of whose status as a data controller you have already been informed (e.g. if you worked in OBSS and you contact us with respect to the processing of your personal data in connection with your employment – you have already received information that your data controller is  OBSS).

Data Protection Officer (DPO) In matters related to data processing, you may contact our data protection officer at: dpo@objectivity.co.uk.

Purposes and duration of processing and legal basis: Your data is processed to handle your request and after it is closed for the limitation period to defend against any claims. The legal basis of processing is Article 6(1)(f) of GDPR – legitimate interest of the data controller in the form of handling requests and defence against claims.

Recipients of personal data: Recipients of personal data are: individuals formally authorized to process personal data (engaged by the Controller) and entities which process personal data on our behalf on the basis of appropriate data processing agreements which are our IT service providers.

Transfers of data to third countries: We do our best to limit personal data transfer outside of the European Economic Area (EEA). In particular, we limit storage locations to locations within the EEA only. Your personal data might be transferred outside of the EEA only as an exception. In such situations the transfer is secured by certification of our providers in the Privacy Shield programme (https://iapp.org/resources/article/eu-u-s-privacy- shield-full-text/), or might also be secured with standard contractual clauses accepted by the European Commission (https://eur-lex.europa.eu/legal-content/PL/TXT/?uri=celex%3A32010D0087).

Your entitlements: You have the right to access, rectify, obtain a copy of, erase, and restrict the processing of your personal data and the right to data portability, as well as the right to object to processing – in accordance with the provisions of the General Data Protection Regulation (GDPR).

Complaint with a supervisory authority: You have the right to lodge a complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Obligation to provide data: Providing personal data is voluntary but not providing personal data may make it more difficult or impossible to handle your request. For example, if you decide not to provide your email address, we will not be able to write to you.

05

Contact formular on our website

This information applies if you contact us via the formula on our website. However, if your contact is connected with one of the issues mentioned in other sections, please refer to the appropriate section for more precise information which will apply from the moment we determine the actual purpose of your correspondence.

Data controller: Joint data controllers of your personal data are:

  • Objectivity Bespoke Software Specialists sp. z o.o. with its registered office in Wrocław 54-429 at ul. Strzegomska 142a (OBSS),
  • Objectivity IT Solutions sp. z o.o. with its registered office in Wrocław 54-429 at ul. Strzegomska 142a (OITS) and
  • Objectivity Ltd. with its registered office in Coventry, 9 Westwood House, Westwood Business Park Coventry, CV4 8HS, in United Kingdom (OLTD).

Data Protection Officer (DPO) In cases related to data processing, our may contact our data protection officer at: dpo@objectivity.co.uk.

Purposes and duration of processing and legal basis: Your data is processed to handle your request or inquiry. After the correspondence is finished, your data might be processed to pursue or defend against any claims for the limitation period applicable to them. The legal basis of processing is Article 6(1) (f) GDPR – our legitimate interest which is handling requests and inquiries and pursuing or defending against claims.

Recipients of personal data: Recipients of personal data are: individuals formally authorized to process personal data (engaged by the Controller) and entities which process personal data on our behalf on the basis of appropriate data processing agreements which are our IT service providers.

Transfers of data to third countries: We do our best to limit personal data transfer outside of the European Economic Area (EEA). In particular, we limit storage locations to locations within the EEA only. Your personal data might be transferred outside of the EEA only as an exception. In such situations the transfer is secured by certification of our providers in the Privacy Shield programme (https://iapp.org/resources/article/eu-u-s-privacy- shield-full-text/), or might also be secured with standard contractual clauses accepted by the European Commission (https://eur-lex.europa.eu/legal-content/PL/TXT/?uri=celex%3A32010D0087).

Your entitlements: You have the right to access, rectify, obtain a copy of, erase, and restrict the processing of your personal data and the right to data portability, as well as the right to object to processing – in accordance with the provisions of the General Data Protection Regulation (GDPR).

Complaint with a supervisory authority: You have the right to lodge a complaint with the data protection supervisory authority if you believe that the processing of your personal data infringes the provisions of GDPR.

Obligation to provide data:Providing personal data is voluntary but not providing personal data may make it more difficult or impossible to handle your request or inquiry. For example, if you decide not to provide your email address, we will not be able to write back to you.

06

Cookies

Cookie files are text files that contain small amounts of information that are downloaded to a device during website visits. They’re sent back to the original website during subsequent visits, or to another website that recognises this cookie file. We use cookies because we want our website to be safe, convenient and enjoyable for our visitors. User identification streamlines their use of the site. It allows us to eliminate many similar enquiries, remember user choices if the site has such functionalities, increase operational efficiency, optimise the website and increase security. Cookie files are also used in supporting contact forms.

Cookie files used on the site may come from suppliers whose solutions are used by us on our websites:

Google cookie files may potentially be used for marketing purposes if we use AdWords. However, at the date of publication of this information, we do not carry out such activities.

We’d like to remind you that your browser is probably configured to accept all cookies by default.

Please note that your refusal to accept cookies or the removal of cookies from our site may result in you being unable to use certain features provided by the site.

You can find detailed information about cookie management here:

 

We strive for excellence in every aspect of our company.
Peter Brookes-Smith
Group Managing Director at Objectivity until 2018
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